This article focuses on creating better time management skills when you're feeling stuck and are spinning your wheels.
We're all been there. It's 7:00PM on a Tuesday evening, you are still in your office at your club or studio, and you still have more items to cross of your to do list. It's super frustrating when you are wearing a lot of hats and are trying to not only find work life balance, but also literally, you need to get more done! So where do you start?
Create checklist of what you do each day automatically
Simply pull out a sheet of paper, and write down those items that you do daily. Or, if you are like myself who uses something religiously (Google Calendar), take a screenshot of one day and print it to create a checklist from there.
Rank your checklist of what takes up the most time
There are things we do daily that take up more time than others. This doesn't mean you are going to try and reduce your daily tasks, but it is simply a way for you to literally see that you have a certain amount of hours per day, and you need to figure out what takes the most time. It can be a huge eye opener when you realize just how much time you spend answering emails, working on programming or marketing, or simply time that isn't categorized that you could use for other opportunities.
Write out the perfect day and why
This (hopefully) will be the fun part! Close your eyes and take a few minutes to think about the perfect day. How did you feel when you woke up, what did you spend your morning doing, when did you get to your office or studio, and what did you accomplish? Get into as much detail as you can from start to finish.
Look for areas in your schedule that you can improve
I've had numerous clients conduct this exercise, and what it should do is allow you the opportunity to take a step back and see how different your ideal day versus your typical day is. This does NOT mean you are going to drastically change your schedule overnight. Think of how you can manage one to two changes to assist in getting you closer to your ideal day. Maybe that means getting to bed a half hour earlier to get to work earlier in order to knock out a few tasks before your first client. Or it could be blocking out two hours per week for you to "catch up" on certain items you wind up not making time for.
Continue to track daily activities
This is super important. As you begin to make changes, you want to continue to track your activities. It could be in your written planner, your online calendar, or simply sheet and paper. It's going to allow you to continue to tweak that schedule and make room for new opportunities for making changes and getting you closer to that ideal day.
Creating your ideal day is always a work in progress. Life changes constantly, and being able to track your daily activities will allow you some control and autonomy in making changes to help you feel more accomplished. I hope you found this exercise helpful!